EU Contact Committee Liaison Officers Meeting

Warsaw, Poland, 26-27 March 2025

REGISTRATION FORM

Please complete this online form, one per delegate, not later than 26 February 2025.

Participant:

Title (Mr/Mrs/Ms)

First Name

Family Name

Position

Name of SAI

Country

E-mail

Telephone

Travel information:

Arrival

Date of arrival

Time of arrival

Flight No.

Departure

Date of departure

Time of departure

Flight No.

Participation in:

Network Liaison Officers’ meeting on 26 March 2025 at NIK
Welcome Reception on 26 March 2025,<br/>at the hotel Hampton by Hilton, 6 p.m.
EU Liaison Officers’ meeting on 27 March 2025 at NIK
Lunch on 27 March 2025
Seated dinner on 27 March 2025 at 19.00 at a restaurant

Hotel accommodation:

The Supreme Audit Office of Poland (NIK) has pre-arranged rooms at reduced rates at the hotel Hampton by Hilton, ul. Wspólna 72, Warsaw (https://www.hilton.com/en/hotels/wawcthx-hampton-warsaw-city-centre/).

We strongly recommend you to book your room at the hotel Hampton by Hilton not later than 28 February 2025 via e-mail to inga.tarapata@hilton.com (please write “LO Meeting NIK” in the mail to book a room at a reduced rate).

If you have booked a room at another hotel, please fill in the name of your hotel:

Visa application support

Do you need a visa application support letter?

YesNo

Dietary requirements:

Mobility special requirements:

INFORMATION CLAUSE CONCERNING PERSONAL DATA PROCESSING

According to Article 13(1) and (2) of Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (Official Journal of the EU L 119 of 04.05.2016, p. 1, and Official Journal of the EU L 127 of 23.05.2018, p. 2.), hereinafter referred to as “GDPR,” you are hereby informed that:

1. The Controller of your personal data is the Supreme Audit Office of Poland (NIK), ul. Filtrowa 57, 02-056 Warsaw, tel. +48 22 444 50 00.
2. Contact details for the Data Protection Officer at the Supreme Audit Office: tel. +48 22 444 58 19, e-mail: iod@nik.qov.pl, address: ul. Filtrowa 57, 02-056 Warsaw.
3. Personal data will be processed for the purpose of organising the EU Contact Committee Liaison Officers Meeting, registering and contacting participants, ensuring safety during the conference and for informational purposes related to the activities of the Supreme Audit Office, including publishing in Supreme Audit Office publications, the NIK website – Intranet and Internet, and via social media platforms, based on Article 6(1)(b) and (f) GDPR.
4. In the case of reimbursement of travel and accommodation costs, personal data will be processed based on Article 6(1)(c) GDPR. i.e. compliance with a legal obligation to which the controller is subject.
5. Personal data will not be disclosed to third parties. Data may be shared with entities authorised by law. Data recipients may include entities providing IT services for maintenance and failure resolutions for the data controller under strictly defined agreements with the Supreme Audit Office, as well as users of Intranet and Internet networks, social media platforms, and readers of Supreme Audit Office publications.
6. In connection with the potential transfer of some of your data outside the EEA, please refer to the data processing policies of individual social media services. Links to this information are available on the Supreme Audit Office’s website under the “Privacy statement” tab. Privacy statement – Supreme Audit Office.
7. Personal data will be stored for the period necessary to achieve the purposes of processing, including archiving obligations arising from generally applicable laws and the internal regulations of the data controller.
8. Providing personal data is voluntary but necessary to participate in the conference.
9. Decisions regarding personal data will not be made in an automated manner, in accordance with Article 22 GDPR.
10. You have the right to:

• access your personal data under Article 15 GDPR;
• rectify your personal data under Article 16 GDPR;
• request the erasure of your personal data, except where the processing is necessary
  to comply with a legal obligation or to perform a public task under applicable laws;
• request restriction of personal data processing in cases specified in Article 18(1) GDPR;
• object to the processing of your personal data due to your particular situation under Article 21 GDPR;
• lodge a complaint with the President of the Personal Data Protection Office if you believe the processing of your personal data violates data protection regulations.